Guidelines
Sales Projects
Complete the proper paperwork for approval before beginning a project. Work closely with the Assistant Treasurer regarding procedures.
Students involved: must run through school district student activity fund
Parents and Teachers only: may run through student activity funds of the district, or may run through one of the Board recognized organizations – Athletic Boosters, Band Boosters or PTO.
Sales Project Forms Available Here.
Purchasing Procedures
1. Purchase Order
Initialed by Principal or AD
Superintendent approval
Treasurer certify availability of funds
P.O. number issued
Order may be placed (By Board office or staff making the request)
2. Packing Slip
Initialed and dated to show receipt of items ordered
Return packing slip to the Board Office
In case of no packing slip: Sign a copy of the purchase order and indicate order received or send the accounts payable clerk an email to approve payment.
3. Invoice
Accounts payable clerk will compare p.o., packing slip and invoice for accuracy.
4. Check
If everything is in order, payment will be mailed to the vendor.
IF AN ORDER IS PLACED BEFORE A PURCHASE ORDER IS COMPLETED, THE DISTRICT HAS NO OBLIGATION TO PAY!
Deadlines for Payroll and Benefits
Open enrollment for group health and dental insurance………April (changes in effect May 1)
Open enrollment for voluntary deductions………….Aug/Sept (information to Board office by Oct. 1)
Change in educational level on salary schedule…..documentation to Board office by September 15
Leave of Absence
This is a request for leave of absence that may or may not be approved by the Supervisor. Complete form as soon as you are aware that you will need a day off. Also, complete the form entirely, including the reason for absence.
REQUEST FOR LEAVE OF ABSENCE FORM IS AVAILABLE HERE.
Deposits
Funds should be deposited with the Treasurer’s office on a timely basis. Do not hold cash until a project is completed. This is for your own protection, as well as being required in Board policy and Ohio School Law.
